Files for Participants of International Session

‘Information for Participants of International Session
‘Maps for International Session

Background and Purpose of the International Sessions

The 31st annual conference of the Robotics Society of Japan (RSJ) will be held at the Minami-Osawa Campus, Tokyo Metropolitan University. The conference including more than seven hundred academic or technical presentations from various areas of robotics has many participants from industries, research institutions and universities. This RSJ annual conference accepts English presentation in any general or organized sessions as well as Japanese presentation. However, majority of the conference participants are Japanese and presentations and discussions are mostly in Japanese. In order to make it easier for researchers whose native language is not Japanese to attend the conference and present their work, the RSJ has been organizing several international sessions in this annual conference. The official language of the international sessions is English and all participants of these internal sessions including presenters, chairpersons, and audiences are required to use English. Last year, discussions in the international session were very active, receiving many participants who normally registered the conference.

We do not charge any fee for participating the international sessions. The cost for presenting papers in the international sessions and participating international sessions is totally FREE. Please note, however, that the conference DVD and the conference digest (conference kit) are NOT provided to the participants of the internal sessions. If you need the conference kit, you have to pay conference registration fee (the amount depends on your status, such as RSJ member, non-member, or student). Also note that you have to pay conference registration fee to attend other sessions which is NOT arranged as an international session.

Other than that participation fee is free, the internal sessions will be treated in the same way as other regular/organized sessions, namely, your paper will be included in the conference DVD and the conference digest.

Call for Papers

International Sessions, the 31st Annual Conference of the Robotics Society of Japan
‘Date: Sept. 4 (Wed.)-6(Fri.), 2013
‘Venue: Minami-Osawa Campus, Tokyo Metropolitan University
(1-1 Minami-Osawa, Hachioji-shi, Tokyo, 192-0397, Japan)

Important Dates

‘Deadline for paper submission: July 12 (Fri), 2013(firm)

Paper Submission

Authors are requested to follow the normal submission procedure and upload their papers electronically in PDF format through the conference website. The detailed procedure for submitting a paper is shown below.
The fee for paper submission to the international sessions is free.

Organized Sessions

IS1: Robotics Research in the World

  • 1. Organizers: Yasuhisa HASEGAWA (University of Tsukuba), Yusuke MAEDA (Yokohama National University)
  • 2. E-mail: hase [at], maeda [at]
  • 3. Abstract: This session will introduce the status of robotics research in the world, including the robotics research of the oversea universities. In this session, the presentations, questions and answers will be performed both in English.

IS2: Research by Foreign Researchers in Japan

  • 1. Organizers: Yasuhisa HASEGAWA (University of Tsukuba), Yusuke MAEDA (Yokohama National University)
  • 2. E-mail: hase [at], maeda [at]
  • 3. Abstract: The purpose of this session is to encourage students and researchers whose native language is not Japanese to present their latest research results in English. We welcome any topics related to robotics in this session. Researchers who prefer communicating in English are encouraged to present their work in this session.

IS3: Assistive Robotics

  • 1. Organizer: Tomohiro SHIBATA (Nara Institute of Science and Technology (NAIST))
  • 2. E-mail: tom [at]
  • 3. Abstract: Robotics has the potential to develop innovations in assisting the lives of both healthy and unhealthy persons. This session aims at providing an opportunity of exchanging ideas and sharing practices about assistive robotics across people and research teams. Topics may cover a broad spectrum of assistive robotics, such as mechatronics, control, perception, planning, human-robot interaction, and rehabilitation.

IS4: Human Centered Robotics

  • 1. Organizer: Gentiane VENTURE (Tokyo University of Agriculture and Technology (TUAT))
  • 2. E-mail: venture [at]
  • 3. Abstract: To interact with humans robots must be able to recognized the person with whom they are interacting, and adjust their behavior with respect to this person. Moreover, the robot must show some social behavior to be understood adequately by humans. In this session we invite researchers working in the fields of robotics that address issues concerning human centered applications to submit papers. In particular, works on human motion analysis and understanding, and robot control for physical interactions with humans are welcome.

IS5: Humanoid

  • 1. Organizers: Eiichi YOSHIDA (CNRS-AIST JRL, UMI3218/CRT), Adrien ESCANDE (CNRS-AIST JRL, UMI3218/CRT)
  • 2. E-mail: e.yoshida [at]
  • 3. Abstract: Humanoid robots involve a wide range of topics on robotics research, including hardware design, control, planning, and interaction, etc, . In this international session, we would like to organize a showcase of humanoid research conducted through international collaboration between Japanese and foreign researchers. Submission of papers on a variety of humanoid-related research from diverse institutes is welcome.

IS6: Applications of Computational Intelligence in Robotics

  • 1. Organizer: Janos BOTZHEIM (Tokyo Metropolitan University)
  • 2. E-mail: botzheim [at]
  • 3. Abstract: Recently, various types of intelligent robots have been developed for the society of the next generation. Computational intelligence is very important to provide human-friendly services by robots. A robot should have human-like intelligence and cognitive capabilities to co-exist with people. This international session focuses on the intelligence of robots emerging from the adaptation, learning, and cognitive development through the interaction with people and dynamic environments from the conceptual, theoretical, methodological, and/or technical points of view.

Paper Submission

Deadline for paper submission

July 12 (Fri), 2013 (firm)

1. Writing manuscripts

  • - Manuscripts for the International Sessions must be in English, and more than 1 page and less than 4 pages of A4 size.
  • - Please download and use the following Latex or Microsoft Word templates.

[Sample Files]

PDF sample fileMicrosoft Word 2003 sample fileLaTeX2e sample files
sample2013_IS.pdf sample2013_IS.doc sample2e2013_IS.tex

  • - For formatting your page, set the top and side margins to 20mm and the bottom margin to 27mm. This gives a space of 250mm*170mm for your document.
  • - Use two columns in all pages except for the title and the author information.
  • - Please use 10pt font for the main text. Followings are the guidelines for the structure of a paper written in English.

[Writing in English]

  • 1. Title : 16pt, Roman, boldface type
  • 2. Author names and affiliations: 12pt, Roman (put an asterisk * on the presenter)
  • 3. Main text: 10pt
  • 4. References: 9pt

‘In the main text, each reference citation should be enclosed in brackets, and all references should be listed together at the end of the manuscript. Their formats are based on those of the Journal of the Robotics Society of Japan.
  • 1. Journals:
    [number] author names: “paper title”, title of the journal, volume, issue,, year.
  • 2. Books:
    [number] author names : title of the book, publisher, year.

2. Creating a PDF file

The submitted PDF file will be included “as is” in the conference DVD-ROM. In order to minimize the efforts to revise and reformat by the conference organizer, please double-check printing qualities, security settings, and formats of your manuscripts before submission. Contact us if you have any inquiry before submitting your paper.

When creating a PDF file, the following guidelines must be followed:

  • - The file size should be less than 3M Byte.
  • - Don't over-degrade the printing quality when reducing the file size.
  • - Since submitted files will be edited later by the conference organizer to include some information, such as header and footer, don't activate any security options of your PDF file.

2.1. Quality and security settings of the PDF file
If you use Adobe PDFMaker or Distiller to create a PDF file, follow the following instructions. Even though you use other tools, please apply the following settings to create a PDF file properly.
[Case I. Creating a PDF file using PDFMaker from MS Word]

  • 1. Select [Preferences] in the “Create Adobe PDF” section from [Acrobat] of MS Word's top menu.
  • 2. In the “Settings” tab, select either “Standard” or “High Quality Print” option in the “Conversion Settings” pull-down box.
  • 3. In the “Security” tab, deselect all options for password and permissions.

[Case II. Creating a PDF file using Distiller]
  • 1. Select either “Standard” or “High Quality Print” option in the “Default Settings” pull-down box.
  • 2. Deselect all options for password and permissions in the [Settings]-[Security] menu.

2.2. How to check the created PDF file
Before submitting your paper, the authors are encouraged to check the created PDF file using Adobe Reader (or Acrobat Reader) in the following way.
  • 1. Select [Select Tool] in the [Tools]-[Select & Zoom] menu.
  • 2. Select some parts of text and check whether the selected part can be copied as text. If it is not possible, the file might be converted with the option of “to images”. Change the option to “to PDF” and try again.
  • 3. Select [Properties] from [File] menu.
  • 4. Check whether the “Security Method” in the [Document Properties]-[Security] tab is set to “No Security”.
  • 5. Print the file and check whether the quality of the document is good enough for publication. And confirm that the top and side margins are 20mm and the bottom margin is 27mm, respectively.

[Notes for special characters]
  • Please do not use Roman numerals and/or any special characters.
  • Please spell-out any Greek characters.

3. Creating conference digest materials

Besides conference DVD containing papers in PDF format, we will make conference digest booklet. An example of the digest is here.
The following materials should be prepared:
  • 1. Abstract of your paper within 440 characters (about 70 words).
  • 2. An explanatory figure/image of your abstract. (The file size should be less than 500K Byte. An example of the figure is here.)

Please follow the following guidelines:
  • - The abstract will be printed at the left side of the explanatory figure as shown in the sample.
  • - It is strongly recommended to write your abstract as plain text. Copying and pasting letters directly from word processing softwares may cause errors at the online submission process.
  • - Maintain the aspect ratio of the image to be 5:3 (horizontal:vertical). If letters are included in the figure, the font size should be greater than 10pt.
  • - GIF and JPEG formats will be accepted. Save the image with grey-scale option (the conference digest will be printed in B/W).
  • - Since three abstracts are supposed to be printed in each page of the conference digest, keep in mind that the size of the image might be small (about 95mm*57mm) and the printed quality might be limited (100-200 dpi).
  • - The size of the image might be adjusted according to the size of page.